University Calendar 2014/15
Section IV : Transfer, Suspension, Withdrawal and Termination

ARCHIVE 2008/9
ARCHIVE 2009/10
  1. An undergraduate student may be allowed to transfer between programmes within the same Faculty (subject to agreement within the Faculty), or from one Faculty to another with the agreement of the Faculties concerned. Students seeking transfer must obtain from the Faculty in which they are now (or were last) enrolled a transfer form for their personal tutor's approval and must return this to the same Faculty Office.

  2. A student wishing to suspend their programme of study temporarily (eg: because of personal, medical or financial difficulties, or to facilitate a change of programme) should discuss the matter with their tutor or other appropriate member of staff, or main supervisor for postgraduate research students, in the first instance and must apply in writing to the relevant Faculty Office or equivalent. Once the decision has been taken to suspend the programme of study, the student should follow the procedures required by the Faculty in which they are enrolled. Suspensions will normally be granted for a defined period not exceeding twelve months.

  3. In determining the duration of any suspension and the most appropriate time for the student to return to study, due account will be taken of the structure of the programme as well as the student's needs. Where suspension is agreed for medical reasons, Faculties may require a student to provide medical certification of fitness to return to study or to attend a Fitness to Practice Panel before allowing re-enrolment to occur. Students may apply to extend a period of suspension for further periods of up to twelve months at a time; however, suspensions covering periods greater than twenty four (24) months continuously will normally be granted only under the most exceptional circumstances. Students unable or unwilling to return to study after twenty four (24) months in suspension may be recommended for termination of programme.

  4. Termination of programme on the basis of paragraph 3 above shall be notified to the student by the designated officer in the relevant Faculty. A student so recommended for termination of programme will have the right of appeal as set out in paragraph 6 below. For some programmes opportunities for suspension, and the duration of suspensions permitted, will be governed by Professional or Statutory Body requirements. Where this applies students will be advised of the requirements by the relevant Faculty.

  5. A student who withdraws permanently from the University not having completed their programme must inform the relevant Faculty Office or equivalent in writing. Where a student ceases without notice to attend the University or participate in scheduled learning and teaching activities, or fails to return from an approved period of suspension without notice, the Faculty shall take all reasonable steps to contact the student to confirm his/her intentions. Should the student fail to respond to such contact from the Faculty, the Faculty may, with reasonable notice, deem the student to have withdrawn from the University. A person deemed to have withdrawn ceases to be a student of the University.

  6. Senate reserves the right to terminate at any time the programme of a student whose academic work proves unsatisfactory or whose level of attendance is unacceptable. Termination of programme shall be notified to the student by the designated officer in the relevant Faculty. The student may appeal against the decision by following the procedures set out in the Regulations Governing Academic Appeals by Students.

  7. No prize or other University award shall be given to any student who is not in good academic standing. Good academic standing is defined as:
  7.1 meeting all the academic requirements to continue to study at the current year of the programme without any need to repeat any assessments or catch-up with attendance requirements for formal learning sessions (eg: hours spent on clinical placement, attendance at laboratory sessions); or
  7.2 meeting all the academic requirements to proceed to the next year or stage of the programme of study; or
  7.3 having satisfactorily completed the award on which the student is enrolled.

Reviewed in July 2014; no changes made

Submitted by Corporate Services
Last reviewed: 16-Jul-2014
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